Paper Guide

In: Guides and Useful Information On: Thursday, October 29, 2015 Comment: 0 Hit: 2043

A helpfull guide to ensure you choose the right paper 

Paper and its purpose

The world of paper can be confusing, it’s not always as straightforward as it seems, choosing the correct paper for a certain job can sometimes be a daunting task. Sometimes choosing the wrong paper can result in damaged printers that aren’t usually covered under warranty. The following blog post is aimed to teach you how to decipher between papers and hopefully give you the best results without any mishaps.


Everyday Documents: For your everyday documents it is important that the paper works with a wide variety of copier machines whilst also being low in cost. Standard 20Lb (70-80 GSM) copier paper will do the job nicely.


Mixture of Invoices, Copies and Faxes: For a mix up of documents it would be recommended to swap to multipurpose paper. This provides the user with better quality results for multiple uses and machines, whilst also providing brighter, smoother and stronger results in comparison to standard copier paper.


Documents That Must Impress: When you need something to impress the recipient it is time to step up your paper game by moving on to inkjet or laser paper. Firstly these types of paper are brighter and heavier than multipurpose paper therefore, not only will documents look more impressive to the eye, they will feel impressive to touch. This is aimed to make the recipient feel the document is important therefore increasing the chances of it being read. Finally the surface of the paper is specially formatted to maximize your printer’s performance.


Colour Charts and Presentations: For these charts and presentations it is important to make those colours pop. To do this it is best to use colour Inkjet or colour laser paper. This brighter white paper gives colourful charts the POP they need to impress. These papers also provide the heavier weight needed to reduce colour bleed. Therefore go to your presentation with the confidence your images will not let you down.


Digital Photographs: Give your print outs that professional photo lab look. For long lasting, smear proof and water resistant photos it is best to use photo paper. When your photos are being passed from family members to friends it is important the paper in use is sturdy enough for the job.


Green Choice: If you or your company want to go green recycled paper is the choice for you. Look for paper with 30% or more post consumer content, what this basically means is that 30% of the paper is made up of previously used paper. Recycled paper is suitable for everyday use and is available in different weights and brightness, this ensures your paper needs can be for filled whilst keeping a close eye on the beautiful planet we live on.


Paper Size Guide


From A1 to A8 here is a quick image (Below) to help you understand the size differences between papers.






Weight of Paper


When buying paper it is important to look at the GSM (Grams Per Square Meter), the higher the GSM the thicker the paper. Generally the most popular printer paper is 80 GSM, this is ideal for printing everyday documents, however if you were to be printing images or lots of colour it would be recommended to use 120GSM as the colour doesn’t sit well on thinner paper. When buying a printer it is important to check the paper it comes with, as most will be accompanied by 80gsm.



Inkjet & Laser Printers


Like everything else to do with paper both inkjet and laser printers have a purpose, a role to play in the business world. Firstly, an inkjet printer sprays ink to produce images and text, this ink will then need to soak into the paper. This is where inkjet paper comes into its own as it has a wax layer that helps absorb and keep the ink in place. If you were to use thin paper there is more of a chance the colour will bleed, leading to shoddy results.

If you need large amounts of documents printed quickly a laser printer is for you. Laser or plain paper will do the job, but you need to be sure NOT to use coated inkjet paper as the heat of the fuser could melt and damage the paper. Be careful when using a colour laser printer as it usually works at a different temperature in comparison to monochrome, be sure to check the requirements of your individual laser printer.





Hopefully the information you have received throughout this blog has been helpful. As you can see we have come a long way since the ancient days of papyrus. Most consumers go out and buy the first ream of paper they see despite there being a multitude of paper choices out there. Paper has been designed to suit a certain job, much like an artists choice of brush. To get the best printer results it is important to choose the correct paper, thanks for reading and all feedback is welcome.


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